Master’s Student

Dear Master’s student, welcome to the UFSC Graduate Program in Nursing!

Here you will find important information for your academic life over the coming 2 years.

In addition to reading this material, it is also important that you get to know our BYLAWS.

Should you have any doubts, we are available at ppgen@contato.ufsc.br and tel. +55 (48) 3721-4910. Our front office is open from Monday to Friday from 10:00 am to 12:00 pm and 1:30 pm to 4:00 pm.

Enrollment

If you have just been admitted to PEN/UFSC, you should receive an email containing your enrollment number, your line of research, your supervisor’s contact details and the instructions for accessing the Graduate Academic Records (Controle Acadêmico de Pós-Graduação) (CAPG). The first time you access the CAPG, you must register a password and check your personal details. Each semester, you must enroll on the CAPG site. For this, you must contact your supervisor and, based on the courses offered, decide together on which courses you will take in that university term. Thus, in the enrollment period established in the Academic Calendar, you must access the CAPG and request your enrollment. The request form (ficha de solicitação) generated must be printed and handed in at the PEN office. It is fundamental that you should respect the deadlines established in the academic calendar, as documents handed in after the deadline will not be accepted.

Cancelling Courses

You can cancel your enrollment in one or more courses, with the approval of your supervisor. For this, it is necessary to request the cancellation using the CAPG system, within the period established in the Academic Calendar. The receipt generated must be printed, signed by your supervisor and handed in at the PEN office. Failure to request cancellation, or requests made after the deadline, will be reflected negatively on the student’s final academic transcript (Histórico Final).

Academic Transcript

Upon accessing the CAPG with your login and password, you will have access to your academic transcript. In it, you can check your personal data, monitor the courses in which you are enrolled in that semester, the courses you have already taken, the grades made available, the courses validated, the quantity of credits required/obtained, the extra activities undertaken, the proficiency examinations recorded, and the special situations, among others. Pay attention to the minimum number of credits required and, if you have any doubts, contact your supervisor. Remember that the credits resulting from the Thesis Seminar will only appear in your transcript after you have defended your thesis before an examination committee. Regarding any doubts or errors found in your academic transcript, contact the PEN office.

Enrollment Certificate

In the CAPG, you can also access your Certificate of Enrollment (Atestado de Matrícula), which is a document stating your enrollment status in the Master’s Degree Program in the ongoing semester. If you need this document stamped and signed, it is sufficient to bring it to the PEN office during our office hours (10:00 am – 12:00 pm and from 1:30 pm to 4:00 pm).

Request for Co-supervision 

Together with your supervisor, you can request the appointment of a co-supervisor who has contributions to make to your research project. These contributions may be relevant, for example, to the theoretical framework and/or to the methodological design of your Thesis work. For this, together you must fill out the Co-supervision Request Form (Formulário de Solicitação de Coorientação) and hand it in at the PEN office so that the request may be considered by the Program’s Council. If your co-supervisor is not a member of the UFSC faculty, attach to the request: a copy of his or her doctoral diploma; a copy of his or her identity document; and the filled-out Registration Form (Ficha de Cadastro).

Change of Supervisor

If, for some reason, it is necessary to change supervisor, whether on the initiative of the student or of the professor, you must both fill out the Change of Supervisor Form (Formulário de Substituição de Orientação) and hand it in at the PEN office for consideration by the Program’s Council.

Credits Validation

You can request validation of credit courses obtained in or outside  the PEN. Carefully read the Normative Instruction 01/PEN/2013 and, together with your supervisor, decide on which courses to request credits validation.

To validate credits from ANOTHER Program: You must print the syllabi of the courses you wish to validate and attach them to the Credits Validation Form (Formulário para Validação de Disciplinas) and to the Credits Validation Report Form (Formulário de Parecer de Validação de Disciplinas). Following that, hand in the filled-out form to your supervisor so that he or she may write an opinion and hand all the documents to the PEN office, so that it may be considered by the Program’s Council.

After the date of the Council meeting, you can check if the validation has been approved in your academic transcript.

To validate credits from PEN:

If you have already taken a single course in the program, send us an email with the name of the course to ppgen@contato.ufsc.br. You will receive a reply confirming the validation.

Scholarship holders

If, when applying for admission, you expressed interest in a scholarship, wait for the Coordination to send you an email requesting you to fill out a socio-economic form. We remind you that in order to receive a scholarship, it is not allowed for the student to receive payment deriving from employment by a private company or the State, in line with resolution RN-017/2006 of the CNPq and Ordinance No. 76 of 2010 of CAPES. We advise you to carefully read the above-mentioned rules regarding the requirements for receiving a scholarship, as well as your rights and obligations. Should you have been considered for a scholarship and your employment situation changes in any way, it is your responsibility to immediately notify the Coordination and Scholarship Commission. We remind you that if you intend to work as a substitute professor, you must have prior approval from the Scholarship Commission and from your supervisor. The student who has received a scholarship, regardless of the number of months, must comply with all the requirements for scholarship holders until the completion of the degree, in accordance with the requirements of the funding body.

Teaching Practicum

The teaching practicum is an important strategy for integration between the Graduate and the Undergraduate Programs in Nursing, and for the training of Master’s students. Undertaking the teaching practicum is obligatory for students who receive a scholarship. Talk with your supervisor regarding the teaching practicum and carefully read the Normative Instruction 08/PEN/2011. Enrollment in this course is done directly by the supervisor on a specific system, and is then considered by the Program’s Council. It is not necessary to make the request on the CAPG.

Annual Reports

So that we can update data regarding your research output with CAPES, at the end of every year you must hand in the Annual Student Report (Relatório Anual Discente), filled out and signed. One printed copy must be handed in, and one copy sent by email. In addition to the above-mentioned Report, scholarship holders must also hand in the Monitoring Form for Scholarship Holders (Formulário de Acompanhamento de Bolsistas).

Support for Events

To request financial support for events, carefully read the guidelines below and hand in the filled-out form to Claudia Garcia, in the Projects room: room 111, ground floor, Block 1. Should you have any doubts, send an email to administrador.ppgen@contato.ufsc.br or call us at +55 48 3721-2217.

Support for Events – Guidelines

Support for Events – Request

Support for Events – Reimbursement 

Qualifying Examination committees

Regularly-enrolled students must undertake the Qualifying Examination of their Thesis Projects during the first year of the program. To request your examination committee, you must follow the steps below.

1) Defining the composition of the Committee

Together with your supervisor, define the members of your examination committee. In accordance with the Normative Instruction 01/PEN/2014, your examination committee must have the following composition:

Effective members

Chair: Supervisor

1 – Dr. – internal or external to UFSC (without cost to PEN)

2 – Dr. – internal or external to UFSC (without cost to PEN)

Alternate member

3 – Dr. – internal or external to UFSC (without cost to PEN)

Extra member in training

4 – Doctoral student

Confirm the participation of all the members of the examination committee, on the date and time established.  

 2) Requesting the Qualifying Examination committee

After receiving confirmation from all the members of the examination committee, carefully read the Guidelines for Requesting the Master’s Qualifying Examination Committee. Hand in the request form, correctly filled out (typed) and signed, to the PEN office, a minimum of 30 days prior to the examination date.

NB:  For external professors, you should attach to the request:

– a copy of their identity document;

– a copy of their doctoral diploma;

– External Professor Registration form, duly filled out (consult the Program’s office to see if the Professor is already registered).

Your request will be considered by the Program’s Council, which may suggest other names to participate in the examination committee or change the names indicated, in accordance with PEN guidelines and policies. Remember that the council meetings always take place on the third Wednesday of each month, and that, in order to be on the meeting agenda, your request must be handed in by the Friday prior to the day of the meeting.  

3) Procedures after approval of the Examination committee

After the date of the council meeting, consult PEN office or the Master’s program student representatives in order to have access to the meeting’s minutes and check whether your request for the examination committee has been approved. Check with the Program’s office which room is reserved for your examination, the equipment available, and whether the room’s capacity is appropriate for the number of people you are inviting. We remind you that the qualifying examination must take place preferably in the room of the Research Laboratory to which the student belongs, it being the duty of the student to reserve the room. The works must be handed in to  the examination committee members a minimum of 20 days beforehand, along with the Form for Forwarding Academic Works to the Examination Committee (Formulário de Encaminhamento de Trabalhos Acadêmicos à Banca Examinadora). The copying and handing in of the text to all the members participating in the examination committee is the sole responsibility of the student.

4)  On the day of the Qualifying Examination:

Ensure that you arrive a minimum of 30 minutes early for your examination, in order to test the equipment and collect the room key from PEN office. Remember that PEN’s office hours are from 8:00 am to 12:00 pm and from 1:30 pm to 5:30 pm. We remind you that the office is not responsible for providing snacks, water or hot drinks. This is the responsibility of the student, as is tidying the room after its use. Upon finishing the examination, check if all the equipment has been correctly turned off, the windows closed, the lights turned off, the air conditioning turned off and the room locked. Do not forget to either return the key to the PEN office or to place it in our lockable pigeon-hole messagebox, should the office be closed.

Thesis Examination Committee

Respecting the 24 months deadline, master’s students must defend their thesis orally before a committee. To request your examination committee, you must follow the steps below.

1) Defining the composition of the committee

Together with your supervisor, define the members of your examination committee.

In accordance with the Normative Instruction 01/PEN/2014, your examination committee must have the following composition:

Effective Members

Chair: Supervisor

1 – Dr. – external to the Program, either from UFSC or elsewhere (without cost to PEN)

2 – Dr.  – internal or external to UFSC (without cost to PEN)

3 – Dr. – from the Program (without cost to PEN)

Alternate Member

4 – Dr. – internal or external to UFSC (without cost to PEN)

Extra Member in Training

5 – Doctoral Student

Confirm the participation of all members of the examination committee on the date and time established.   The Defense will take place in a public session and begin with the student’s oral presentation before the examination committee and the public, taking 50 minutes. Following that, the members of the examination committee evaluate the text and proceed to the oral examination of the student. At the mutual discretion of the supervisor and the student, the public defense may be preceded by a private session with a preliminary character. The presence of all effective members of the examination committee until the end of the defense session is mandatory.

We remind you that, as determined by Normative Resolution N. 54.2015.CUn (30th June 2015), the examination committee may involve the participation of members from outside UFSC through interaction systems involving audio and video in real time.

If you need to use a video conference room, PEN, in conjunction with the Department of Nursing, will make Room 207-B available. In addition to that room, it is possible to reserve the University Hospital’s video conference room (the RUTE Room) or another one made available by other Programs at UFSC. In order to use the Room 207-B, the student and supervisor must carefully follow the GUIDELINES REGARDING THESIS EXAMINATION COMMITTEES  WITH ONLINE EXTERNAL MEMBER.   To reserve the University Hospital’s RUTE Room, you must send an email to agendarute@hu.ufsc.br, and can use this EMAIL TEMPLATE FOR REQUESTING THE RUTE ROOM –UNIVERSITY HOSPITAL (MODELO E-MAIL PARA SALA RUTEHU). We remind you that, on reserving the room, the student will receive a confirmation email; this email must be printed and handed in at PEN office along with the request for the examination committee. The same is the case for the Reservation form for Room 207-B if this is the case.

2) Requesting the Thesis Examination committee

After receiving confirmation from all the members of the examination committee, carefully read the Guidelines for Requesting the Thesis Examination Committee. Prepare the document, following all the guidelines, and hand it in, duly filled out (typed) and signed to PEN office, a minimum of 30 days before the defense date.

NB:  For external professors, you should attach to the request:

– a copy of their identity document;

– a copy of their doctoral diploma;

– External Professor Registration Form, duly filled out (consult the Program’s office to see if the Professor is already registered).

Your request will be considered by the Program’s Council, which may suggest other names to participate in the examination committee or may change the names indicated, in accordance with PEN guidelines and policies.  Remember that the council meetings always take place on the third Wednesday of each month, and that, to be placed on the meeting agenda, your request must be handed in by the Friday prior to the day of the meeting.

3) Procedures after approval of the Examination committee

After the date of the council meeting, consult PEN office or the Master’s program student representatives in order to have access to the meeting’s minutes and check whether your request for the examination committee has been approved. Check with the Program’s office which room is reserved for your defense, and test the equipment beforehand. The works must be handed in to the examination committee members a minimum of 30 days beforehand, accompanied by the Form for Forwarding Academic Works to the Examination committee (Formulário de Encaminhamento de Trabalhos Acadêmicos à Banca Examinadora). It is the responsibility of the students to provide hard copies of the text for all of the examination committee members. Carefully read the Normative Instruction 01/PEN/2016 which establishes the criteria for elaborating and presenting theses and dissertations within the Nursing Graduate Program, in addition to the Normative Instruction 07/Pen/2011 which regulates the documentation to be handed in upon completing the degree.

4) On the day of the defense

Ensure that you arrive a minimum of 30 minutes early for your oral defense, to test equipment and collect the room key at the PEN office. Remember that PEN’S office hours are from 8:00 am to 12:00 pm and from 1:30 pm to 5:30 pm. If there is participation from external members in the examination committee, in order to facilitate matters, we suggest that you bring, on the day of the defense, the signature sheet for the final version, in A5 format, as all members will be together and able to sign it. Remember: these signatures must be made in blue ink. Your supervisor will take the minutes of your defense. Pay attention to the changes which the examination committee may suggest, as well as the deadline for handing in the final version of your work. We remind you that PEN office is not responsible for providing snacks, water or hot drinks, this being the responsibility of the student, as is tidying the room after its use. Upon finishing the defense, check that all equipment has been correctly turned off, the windows closed, the air conditioning turned off and the room locked. Do not forget to either return the key to PEN office or place it in our lockable pigeon-hole messagebox, should the office be closed.

Handing in the final version  

For printing and binding the final version of the thesis, it is necessary to collect the signatures of the PEN Coordination on the signature sheet in A5 format. For this, it is necessary to send the final abstract of your thesis to the Program’s office (via email or CD).

Important: in accordance with the ABNT rules, the abstract must contain a maximum of 500 words.

Handing in the thesis at the Library

 In the link below, you will find a document elaborated by UFSC University Library (BU/UFSC) containing instructions, based on UFSC regulations, for handing in thesis and dissertations at the library:

http://portal.bu.ufsc.br/files/2013/10/Checklist_TED.pdf

With the final version ready, and all the signatures collected, you must hand in the following documents at the Library:

 Handing in the thesis at PEN office to request the preparation of the diploma

After handing in the final version of your thesis at the Library, hand in the following documents at our office:

  • Two copies, recorded on CD (PDF), with all the signatures.
  • Proof of submission of at least one manuscript resulting from the thesis in a journal classified by Qualis CAPES as B1 at the minimum.
  • Identity document – RG (original and copy);
  • Individual taxpayer number – CPF (original and copy);
  • Undergraduate diploma (original and copy);
  • Birth or marriage certificate (for those who are married or divorced) (original and copy);
  • Certificate from the supervisor;
  • Authorization for thesis to be sent to the Center for Studies and Research on Nursing (CEPEn);
  • Declaration proving the absence of debts to the University Library (issued at the Library when handing in the final version);
  • Proof of Delivery of the Final Version of the Thesis at the University Library (issued at the Library when handing in the final version);
  • Key to your pigeon-hole messagebox, if you have not handed it back yet;
  • In the event of payment of a fine due to delay in returning items to the Library, bring the proof of payment from the bank (original).

NB: Pay careful attention to the deadline defined in the minutes, as failure to comply with this entails a fine to the Library.   You will receive an email when your diploma is ready to be collected at the PEN office.

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